Privacy Policy for Wall Roman Site – The Friends of Letocetum

Last updated: 03/03/26

Who we are
We are The Friends of Letocetum, a volunteer group supporting the Wall Roman Site in Staffordshire, UK. This policy explains how we collect and use any personal information you give us when you use this website.

Contact details
If you have any questions about this privacy policy or our use of your personal information, you can contact us via the contact details on our website.

1. What information we collect

We may collect personal information that you volunteer when you:

• Use a contact form on the site

• Send us an email via links on the site

• Sign up for newsletters or updates (if offered)

Personal information may include your name, email address and any other details you provide voluntarily. We may also collect technical data such as IP address and cookies when you browse the site.

2. How we use your information

We use your information to:

• Respond to your enquiries or messages

• Send you information you have requested (e.g., newsletters)

• Improve the website and understand how people use it

We will only process personal data where we have a lawful basis to do so under UK GDPR (for example, with your consent or where necessary for our legitimate purposes).

3. Cookies and tracking

Our site may use cookies to help improve your experience (e.g., keeping you logged in, remembering preferences, basic analytics). You can manage cookie settings via your browser. We do not use cookies for advertising without your consent.

4. How we share your information

We will not sell or share your personal information with third parties for marketing purposes. We may share data with third-party providers (such as hosting services) where necessary to operate the website or provide services to you. These providers are required to keep your data secure and only process it for the purposes we specify.

5. How we keep your data secure

We take reasonable steps to protect the personal information we hold, using appropriate technical and organisational measures to safeguard it.

6. How long we keep your data

We will keep your personal data only as long as necessary for the purposes we collected it and to meet legal obligations. After that, it will be securely deleted.

7. Your rights

Under UK GDPR, you have rights in relation to your personal data, including:

• The right to access the data we hold about you

• The right to correct inaccurate information

• The right to request deletion of your data

• The right to withdraw consent (if consent is the basis for processing)

• The right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you think we are not handling your data lawfully

For more details about your rights, visit the ICO website (ico.org.uk).

8. Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with a revised “Last updated”